OVER A DECADE IN SERVING THE MIDDLESEX, ESSEX AND WORCESTER COUNTIES IN MASSACHUSETTS
If you have received a new job offer out of state, then you are more likely to receive your new hire packet in the mail instructing you to complete your I-9 with the help of Notary Public to verify your identity and complete Form I-9 Your Employment Verification Form. As of 2018, there is no certificate wording included in the I-9 form, nor is a Notary asked to affix his or her seal to the form, so the answer is no. When an employer designates a Notary Public or other individual to complete a Form I-9, that person is designated as an “authorized representative.” The representative is simply asked to certify that the appropriate identity documents were presented (as explained in Section 2 of the form).
The authorized representative must review the employee’s identity documents while the employee is in their presence and then complete Section 2. The authorized representative does not perform a notarization or affix a Notary seal to the form since they are not acting as an official Notary Public. In the title field in Section 2, the Notary should write “authorized representative.”
How Much Notary Charge For I-9s?
According to the National Notary Organization website, If you are acting as an authorized representative, then handling the I-9 form would not be considered a notarial act, and therefore not within the scope of state-mandated fees for performing notarial services. As with any non-notarial services provided, the Notary is free to determine the fee for providing the service of signing the I-9 form. Neighborhood Parcel fees vary depending on the level of service. Currently, the fee to Notarize an I-9 Form and validate the IDs is around $39.95.