Apostille Service · Cambridge, MA

Harvard & MIT Apostille Services in Cambridge, MA

Campus pickup at Harvard Yard, the Harvard Registrar, the MIT Registrar at Building 11, department offices and graduate housing. State and federal apostille processing for transcripts, diplomas, PhD certifications and research credentials.

By Hanson Webb · Reviewed by James Lumas · Updated May 17, 2026 · 13 min read · Serving Harvard University and MIT, Cambridge, MA

Why Harvard and MIT graduates need apostilles

Harvard and MIT credentials open doors worldwide. A fellowship in Berlin. A research post in Singapore. A medical residency in Sydney. A finance role in Hong Kong. Each of those destinations needs an apostilled diploma and transcript before any foreign government, hospital or employer will accept your credentials. The apostille authenticates the signature on your document under the 1961 Hague Apostille Convention.

Hire Mobile Notary picks up your documents at Harvard Yard or MIT, certifies them through the Massachusetts Secretary of the Commonwealth and ships the apostilled originals to your destination anywhere in the world. We have processed Massachusetts apostilles for Harvard and MIT students, postdocs, faculty and alumni since 2007. Phone 978-424-4629.

Harvard and MIT documents we apostille

• Harvard Registrar transcripts (College, Graduate School of Arts and Sciences, Business School, Law School, Medical School, Kennedy School, Divinity, Design, Education)
• Harvard diplomas with official seal
• Harvard degree verification letters
• MIT Registrar transcripts
• MIT diplomas
• MIT degree verification letters
• PhD dissertation completion certifications
• Postdoctoral letters of completion
• Research credential letters signed by department chairs
• Teaching assistant certifications
• Letters of academic standing
• Visiting scholar appointment letters

Pickup at Harvard and MIT campuses

Harvard pickup locations

Harvard Registrar at 1414 Massachusetts Avenue (Smith Campus Center). Department offices across the Yard and the Allston campus. Faculty offices. Graduate housing at Peabody Terrace, Harvard University Housing in Cambridge and Boston. Harvard Business School campus in Allston. Harvard Medical School in Longwood. Standard pickup window is 2 hours during business hours.

MIT pickup locations

MIT Registrar at Building 11 (77 Massachusetts Avenue). Department offices in Buildings 1 through 36 and the Stata Center. Graduate housing at Eastgate, Westgate, Tang Hall, Sidney-Pacific. Faculty offices across the Infinite Corridor. Cambridge corporate offices for MIT-affiliated startups in Kendall Square. See our full Cambridge mobile notary service for coverage details.

How the apostille process works for Harvard and MIT documents

1. Request a paper transcript or certified diploma copy from the Harvard or MIT Registrar. Digital documents cannot be apostilled.
2. We pick up at the Registrar, your apartment or your department office.
3. For state apostille: hand-deliver to the Massachusetts Secretary of the Commonwealth at One Ashburton Place. Turnaround is 3 to 7 business days.
4. For federal apostille (FBI reports, IRS documents): submit to the US Department of State in Washington DC. Turnaround is 4 to 6 weeks.
5. Collect the apostilled originals and prepare for international shipping.
6. Ship via FedEx International with tracking to your destination.
7. Optional add-on: USCIS-certified translation into the destination country language.

Common destinations for Harvard and MIT apostilles

• United Kingdom, Switzerland, Germany, Netherlands for academic posts and research
• Singapore, Hong Kong, Japan, South Korea for research positions and engineering roles
• United Arab Emirates and Saudi Arabia for engineering, medical and academic roles (non-Hague, requires legalization)
• France, Italy, Spain, Portugal for fellowship programs
• Brazil, Argentina, Chile, Mexico for graduate programs and residencies
• Australia, New Zealand for medical and engineering positions
• India for academic and research roles (Hague since 2024)
• Israel, Greece, Turkey for graduate study

Pricing for Harvard and MIT apostilles

Recent Harvard and MIT apostille scenarios

Frequently asked questions

Why Harvard and MIT credentials need careful apostille handling

Harvard and MIT credentials carry high recognition globally, but each receiving country may impose specific authentication standards on documents from prestigious US universities. Some countries require Harvard and MIT documents to be cross-checked against the Registrar’s sample signatures on file with the Secretary of the Commonwealth. This adds an extra verification step.

For PhD candidates and postdocs, the dissertation completion certification and the postdoctoral letter often need apostille along with the diploma. Some countries (Germany, Switzerland, Japan) require these for academic appointments. Others (UAE, Saudi Arabia) require them for senior research and medical roles.

For Harvard Medical School and Harvard School of Public Health graduates pursuing medical practice abroad, the apostilled diploma is only the start. Most countries also require apostilled licensure verification from the Massachusetts Board of Registration in Medicine and apostilled USMLE score reports.

Preparing Harvard and MIT documents for apostille

Request your transcript or diploma from the Harvard Registrar (1414 Massachusetts Avenue) or the MIT Registrar (Building 11). Both Registrars issue certified paper documents with their signature and seal. Digital transcripts emailed from Harvard or MIT cannot be apostilled.

For older Harvard or MIT diplomas (pre-2000), the original may not bear a current Registrar signature. In those cases, request a certified copy from the Registrar. The certified copy carries the current Registrar signature and seal that the Secretary of the Commonwealth can verify.

For PhD dissertation completion letters and postdoctoral certifications, work with your department to obtain a letter on official letterhead signed by the department chair or dean. The signature must be wet ink, not a digital signature, for apostille purposes.

Rush and expedited service for Harvard and MIT apostilles

Most academic placements have firm start dates. If your placement starts in 30 days and you have not requested your transcript yet, you need rush service. Our express courier service for state apostilles cuts turnaround to 24 to 72 hours through priority handling at the Secretary of the Commonwealth.

For federal apostilles (FBI background check, if required for your country), expedited in-person processing at the US Department of State in Washington DC cuts turnaround from 6 weeks to 2 to 3 weeks. We dispatch a courier to Washington to walk the document through in person.

Combined rush state and federal service can deliver a complete apostille package in 3 to 4 weeks total. This is often the difference between making your placement start date and asking for an extension.

For Harvard and MIT faculty going abroad on sabbatical

Harvard and MIT faculty traveling abroad for sabbatical, research collaboration or visiting appointments often need apostilled documents for visa and work authorization. Common faculty documents include the Harvard or MIT faculty appointment letter signed by the dean, the curriculum vitae notarized by a notary, the research collaboration agreement signed by the host institution, and the funding source letter.

For longer-term visiting appointments (more than 90 days), most countries also require an apostilled FBI background check and an apostilled birth certificate. Some countries require an apostilled marriage certificate if the faculty member’s spouse will join them.

We work directly with Harvard and MIT department administrators to coordinate document pickup, processing and shipment. For faculty members traveling on tight schedules, this end-to-end service eliminates the back-and-forth of mailing documents to the Secretary of the Commonwealth.

International document pickup and delivery for Harvard and MIT alumni abroad

Harvard and MIT alumni abroad sometimes need apostilles on US-issued documents (birth certificate, FBI report, marriage certificate) for use in their current country of residence. We work with international FedEx and DHL networks to receive original documents from anywhere in the world, process the apostilles in Boston or DC and return the apostilled documents to the alum’s current address.

Common scenarios: a Harvard alum in Singapore needs his Massachusetts marriage certificate apostilled for use in a Singapore real estate purchase. We arrange international document pickup from Singapore, process the apostille at the Secretary of the Commonwealth and return the apostilled document to Singapore via FedEx International Priority. Total turnaround: 12 to 15 business days.

An MIT alum in Tokyo needs an apostilled FBI background check for a Japanese work permit renewal. We coordinate the FBI channeler request from Tokyo, receive the FBI report in Boston, process the federal apostille in DC and return the apostilled report to Tokyo. Total turnaround: 6 to 8 weeks because of FBI processing.

Translation services for Harvard and MIT apostilles

Most non-English destinations require certified translation of Harvard and MIT documents. We provide USCIS-accepted certified translations in over 30 languages including Spanish, French, German, Italian, Portuguese, Mandarin, Japanese, Korean, Arabic, Hindi, Russian, Hebrew and many more.

Common Harvard and MIT translation requests: transcript translation for academic admissions in Spain, France, Germany, Italy. Diploma translation for work permits in Brazil, Mexico, Argentina, Chile. PhD dissertation completion certification translation for postdoctoral appointments in Switzerland, the Netherlands, Sweden.

For technical fields (engineering, science, medicine), translation requires technical accuracy. Our translators are subject-matter experts in STEM, business and humanities. We can also coordinate translation of the apostille certificate itself if your destination requires it (some countries require both the original document and the apostille to be translated).

Translation pricing: $35 per page for standard documents. $50 per page for technical documents (engineering, medical, legal). Turnaround: 2 to 5 business days for most languages, 5 to 8 days for less common languages.

Payment and tracking for Harvard and MIT apostille orders

Harvard and MIT apostille orders accept standard payment methods: Visa, Mastercard, American Express, Discover, Zelle and ACH. Most orders are paid by credit card at booking with a final reconciliation when international shipping costs are confirmed. We invoice in advance for federal apostille work (FBI reports) because of the longer turnaround and the higher per-document cost.

Order tracking is provided through our client portal. Each order has a unique order number. From pickup at Harvard or MIT through final FedEx delivery to your destination, you can track status in real time. Email updates fire at every major milestone: pickup confirmation, Secretary of the Commonwealth submission, apostille issuance, FedEx shipment and delivery confirmation.

For orders involving multiple documents at different processing stages (state apostille on transcript plus federal apostille on FBI report), the portal shows each document’s individual status. This is helpful when you need certain documents faster than others for visa application deadlines.

Bundle pricing for Harvard and MIT apostille orders

Bundle pricing applies to multi-document orders and saves 10 to 15 percent compared to per-document rates. For complete immigration packages requiring state and federal apostilles (Harvard or MIT documents plus FBI background check plus birth certificate), bundles include the federal apostille at a reduced rate.

Custom bundles for specific destination countries are available. Spain, Italy, Germany, Brazil and Mexico each have specific documentation expectations that we can package together for predictable pricing. Contact us with your destination country for a custom bundle quote.

Compliance disclosure

Start your Harvard or MIT apostille

Call 978-424-4629 or submit the booking form. Campus pickup at Harvard Yard, Harvard Business School in Allston, Harvard Medical School in Longwood and the full MIT campus in Kendall Square. Trusted since 2007.

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