By Hanson Webb · Licensed MA Notary · Updated April 28, 2026Mobile Notary for HR Departments & Hiring Managers in Massachusetts
Massachusetts employers hiring remote workers face a compliance challenge. Federal law requires Form I-9 Section 2 to be completed in person. The new hire usually does not live near the company headquarters. Some HR teams handle this themselves with a designated authorized representative. Most outsource to a mobile notary service that specializes in I-9 compliance.
This page explains exactly how we serve Massachusetts HR teams: I-9 authorized representative work, CORI notarization, corporate document signings and partnership pricing for employers across Boston, Cambridge, Lowell, Andover and Worcester.
HR Compliance Services We Provide
Authorized Representative
USCIS-compliant Section 2 completion for remote employees.
- In-person document examination
- List A or List B + C verification
- Section 2 completion and signature
- 3-day federal compliance window
- I-9 service details
CORI Form Notarization
Massachusetts Criminal Offender Record Information.
- Notarized signature on iCORI form
- Required for MA employers
- Same-day mobile service
- CORI notary service
Employment Contracts
Onboarding documents requiring notarization.
- Offer letter affidavits
- Restrictive covenants
- Non-compete agreements
- Severance agreements
Corporate Authority
Authorization documents for company actions.
- Corporate POAs
- Resolution affidavits
- Officer certifications
- Filing authorizations
Background & Drug Screening
Authorization forms for pre-employment screening.
- Background check consent
- Drug screening authorization
- Reference check release
- FCRA-compliant signatures
NDAs & Confidentiality
Sensitive documents requiring witnessed execution.
- Non-disclosure agreements
- Confidentiality contracts
- Trade secret protection
- Witnessed signing options
I-9 Authorized Representative Workflow
3-day federal compliance from start date
HR sends Section 1 completed by employee
New hire completes Section 1 on day 1 (or before). HR shares the form with us along with employee location and start date.
We schedule with the employee
Mobile appointment at the employee home, coffee shop, library or coworking space. Within 3 business days of start date.
In-person document examination
Employee presents acceptable List A document (passport, green card, etc.) or List B + C combination. We verify documents are unexpired and appear genuine.
Complete Section 2
We fill out Section 2 with document details, sign as authorized representative, date and indicate physical examination occurred.
Return to HR
Completed I-9 returned to HR via secure portal, email or hard copy. Documentation kept of the examination process.
Acceptable I-9 Documents
Federal Form I-9 requires the employee to present documents proving identity AND work authorization. Either one List A document, or one List B document plus one List C document.
| List | Purpose | Common Documents |
|---|---|---|
| List A | Identity AND work authorization | U.S. passport, green card, employment authorization document, foreign passport with I-94 |
| List B | Identity only | Driver license, state ID, school ID with photo, military ID |
| List C | Work authorization only | Social security card, birth certificate, U.S. citizen ID, employment authorization issued by Department of Homeland Security |
The I-9 must be completed within 3 business days of the employee start date. We work with HR teams to schedule the in-person verification within this window. Late or missing I-9s create federal compliance exposure for the employer.
Volume Pricing for HR Teams
- Per-employee fee
- Standard I-9 service
- 3-day SLA
- Mobile to employee
- Retainer pricing
- Same-day priority
- Dedicated coordinator
- HRIS integration ready
- Quarterly reporting
- Custom retainer rate
- Full mobile coverage MA
- Direct HR line
- Compliance audit support
- Multi-state coordination
What HR Teams Tell Us
“We hire across Massachusetts. Hanson handles I-9 verification for our remote employees in Worcester, Lowell and Cambridge. Documents come back the same day, never miss the 3-day window. He saved us from a compliance audit headache.”
HR Director, Massachusetts SMBCoverage Across Massachusetts
Greater Boston, Cambridge, Brookline, Newton, Quincy. Merrimack Valley: Lowell, Andover, Lawrence, Methuen, Tewksbury. Central Massachusetts: Worcester, Fitchburg, Leominster, Marlborough, Framingham. North Shore and South Shore on request. Same-day available throughout.
Build an HR Notary Partnership
30-minute call to discuss hiring volume, geographic distribution and pricing. Most Massachusetts HR teams set up retainer terms within a week.
Frequently Asked Questions
What HR documents does the notary handle?
Form I-9 (authorized representative), CORI authorization, drug screening consent, background checks, employment contracts, NDAs and corporate authority documents.
Can you act as I-9 authorized representative?
Yes. We meet new hires in person, examine acceptable documents, complete Section 2 and return the form to HR within 3 business days.
What is required for Massachusetts CORI authorization?
The applicant signs the iCORI form in front of a notary. Notarized form is then submitted by the employer through the MA CHSB iCORI system.
Do you offer corporate retainer pricing for HR?
Yes. Volume retainer pricing reduces per-employee fees 25 to 40 percent for HR teams with regular hiring.
Can you go to remote employee homes?
Yes. Mobile to the employee location across Boston, Cambridge, Lowell, Andover, Worcester and surrounding communities.
What about urgent same-day onboarding?
Same-day mobile I-9 available. Confirm within the hour, meet within 4 hours during business days.
